Format: A Refresher Course

A popular post from March 2008

by Annette Lyon

Several years ago I sat at a general session of a writers conference during a Q&A. I was surprised at the kinds of questions asked, things that were, I thought, obvious.

Then it dawned on me that four years prior, I hadn’t known the answers to those very same questions. Of course not. I had to learn them just like everyone else. I had really learned a lot over the last few years.

In the same vein, I’ve been surprised recently at some manuscripts that have crossed my path, or rather, I've been surprised at the format of some of them. They’ve had some really basic problems, and I finally clued in why. The writers just hadn't learned yet. It's not like there's a writer fairy that bestows knowledge about things like formatting the moment you declare you're a writer.

So in light of that, I thought I’d do a refresher on some basics about manuscript formatting. It’s something I think we often overlook, focusing instead of the craft of writing. But really, how your work looks will be the first thing the agent or editor ever sees.

If it’s wrong, you’ll look like an amateur, and that’s not a the best way to make a good impression.

While publishers and specific types of manuscripts vary (screenplays, etc. are very different), in your average novel, you’re pretty safe using all of the following:

• One-inch margins. That means all around: top, bottom, left, and right. A bigger margin (say 1.25 inches—1.5 at the most) is fine, but never go smaller than one inch.
• Twelve-point font. Don’t go bigger, and don’t go smaller in an attempt to fit stuff onto the page.
• A standard font, like Courier or Times New Roman. In the past, Courier was the standard, but that was in the days of typewriters, when editors needed a good way to estimate word counts. Courier was good for that, since every letter takes up the exact same amount of space, whether it’s an I or an M. Nowadays, Courier is still fine, but Times New Roman is also popular and accepted—and for some editors and agents, preferred, since it's a bit easier on the eyes. Just don’t use some funky script or cutesy font.
• A header at the top of each and every page. On the left side, it needs to have your title (or an abbreviated version of it) and your last name, such as: SPIRES OF STONE/Lyon. This way, if manuscript pages get separated from the whole, the editor will still know which work—and which author—it belongs to.
• Page numbers, beginning with 1, on every single page, preferably top right.
• Basic contact information on the first page, top left. Including your name, address, phone number, and email address. You can also include a fax number. Single space this part.
• Approximate word count. Either immediately under your contact information or flush right at the top of the first page.
• Indent the first line of every paragraph by tabbing over once. Don’t use the space bar.
• Create a new page for the beginning of each chapter.
• Use italics instead of underlining, which is another fossil from the typewriter age.
• Don’t use all caps or bold. Leave those for blogs, e-mail, and non-fiction.
• Do ellipses properly. Always be sure there are only 3 dots, and each one has a space before and after it, like this . . . (Sometimes Word will try to smash them all together. Undo it.)
• Know how to create an em dash, and use it properly. Don’t use a hyphen (or two hyphens) in its place.
• Use plain white paper.
• Print on only one side.
• Double space throughout (except for your contact information on the first page).
• Don’t include a copyright notice. That makes you look paranoid and unprofessional. Editors and agents know the copyright laws and that the moment you set your work into a tangible form, it’s already under protection by law.

You want the editor to notice your story, not your formatting. If you follow these basic guidelines, the formatting becomes invisible, and you’ll look polished and professional for that very first impression.

The Great Debate: Outline or Discover?

A popular post from March 2009

by Annette Lyon

You've likely heard the debate between two basic camps of writers: those who swear by outlining and those who shun it, instead discovering their story organically as they go.

Which is right?

Well, both. And neither.

Outliners swear by the idea that if you think through the entire story from start to finish, you'll be able to write a pretty solid book in your first draft. The story will have a better shape, it won't be directionless, and you won't waste time wandering around and driving into ruts and having to back up. A lot of Outliners say that thanks to detailed outlining, by the time they've finish a first draft of the actual book, it's pretty darn close to the final version.

Discoverers, on the flip side, don't want to be held down by a strict structure. They feel like half the joy in writing is finding out what happens right along with the characters. They do end up with several drafts this way as they find their way, and yes, a lot of what they might be considered a waste of time by Outliners, but they wouldn't have it any other way.

Do you have to pick a camp and set up your writing tent there? The good news is that no, you don't. There aren't just two camps, because the Outliner/Discoverer techniques are really two ends of one big spectrum. Most writers fall somewhere in the middle.

I personally lean just a teeny, tiny bit toward the Outliner side, but I'm pretty close to center.

I can't truly "outline" a book in detail. I tried once, and when I started the actual writing, the story fell flat. I'd already "lived" it, so to speak. The spark was gone.

On the other hand, any time I've gone into a story blind, without a clear idea of where I was heading, it's turned into unstructured mush.

The way I work is first having a clear story concept (what is this book about?). I need to know roughly where the story starts. I need to know where it'll end up. I must know several major landmarks along the way, including the major conflict/s, main characters, and several pivotal scenes.

That's it. I don't necessarily know how I'll get from one landmark to the next. My "outline" is pretty skeletal, but it's there in some form. As I write and "discover" an upcoming scene, I'll add it to the outline, such as it is.

This method is my writing method. Every writer's will be slightly different. The trick is finding what works for you. Let yourself discover where you fall on the spectrum.

Try outlining and see if it works for you. Remember that outlining is a spectrum concept. You don't have to write down every detail. Try different levels of outlines. Maybe you do need an outline--just not one as fleshed out as another writer's would be.

For example, if you don't know how you'll get your characters from scene B to scene C, no worries. Figure that out later. Not knowing the bridges doesn't mean you can't benefit from an outline.

On the other hand, maybe you'd benefit from trying your hand at Discovery writing. Maybe that works for you.

Or maybe you're a mixture of the two styles, falling slightly to one side over the other, like I am.

Try several styles and learn what "clicks."

Wherever you fall, don't let anyone tell you that your way is wrong or inferior. It's just different. It's YOU.

Starting Your Book

A popular post from August 2009

By Heather Moore

When I meet writers who are looking to get published, they often ask me how I decide where to start my story, who the characters will be, and how I plot.

So as I’m preparing to write my next book, I thought I’d give you some insight into my process.

1. Thinking. Maybe mulling is the more correct word. I have to have the main character pretty well defined in my mind before starting to write. The secondary characters come into the story to support the main character—and sometimes they surprise even me.

2. Creating a schedule. Writing, of course, is not always controlled by that effervescent muse (Annette—I’m probably using effervescent wrong). Writing is part creativity, and part science. Editing definitely falls into the science category, as well as actually completing a book. Like any writer, I’m constantly pulled in different directions. But once I decide on a book, I need to create the schedule to get it completed, and limit any other stories in my head that are trying to derail priority number 1. For example, if I decide to turn in a book on December 1st to my publisher and I start on August 1st, I divide the word count by the number of writing days. And I leave a couple of weeks in for editing. August: 25,000 words (average 1,000 words a day, 5 days/week). September: 25,000 words, October: 25,000 words, November: 10,000 (2 weeks), 2 weeks of edits.

3. Character sketching. This is an evolving process and changes and grows as I get further into the writing process. For instance, when I write my first draft, my character motivations aren’t usually ironed out. I’m writing mostly plot and dialog. About half-way through draft 1, I’ve had to make solid decisions about my characters, so I’m adding information to my character sketches as I go. So during the 2nd draft, I’m inserting more characterization to the beginning of the book.

4. Point of view & tense: I take into consideration who my audience will be and who the most important characters are. Will the story happen in real time (present tense) or past tense? Will my characters speak in first person (ideal for YA), or third person? It’s a lot of work to change this part of the process, so doing your research beforehand will save you a lot of time later.

5. Conflict. This goes hand in hand with character sketching. I have to ask myself what is the main conflict of the book, and of each character.

6. Beginning. Now that I have some basics going and I actually sit down to write, I usually concentrate on where I want the story to begin. Not to say that the first chapter I write will be the actual first chapter of the book, but I start pretty near the beginning. Before I start a chapter/scene, I ask myself: “What is the point of the chapter? What will be accomplished? What will it show that may/may not be relevant to the story as a whole?”

7. Creating a scene. I create scenes in several phases. Phase 1: writing and not caring too much about “fleshing out” the characters or the description, but I am nailing down the direction of the scene. Phase 2: revising the scene and inserting more description, making more concrete decisions about the character. Phase 3: this will happen when the whole book is drafted and maybe new developments have happened along the way. So I now have to go back through each scene to make sure the story is properly directed. As you can see, creativity has just been replaced by careful analysis (science).

Okay, looking over this list makes me wonder why I even start a new book. Every writer has what works for them. My style might be convoluted, but you never know, it might work for you as well.

Starting Your Book

A popular post from August 11, 2009

By Heather Moore

When I meet writers who are looking to get published, they often ask me how I decide where to start my story, who the characters will be, and how I plot.

So as I’m preparing to write my next book, I thought I’d give you some insight into my process.

1. Thinking. Maybe mulling is the more correct word. I have to have the main character pretty well defined in my mind before starting to write. The secondary characters come into the story to support the main character—and sometimes they surprise even me.

2. Creating a schedule. Writing, of course, is not always controlled by that effervescent muse (Annette—I’m probably using effervescent wrong). Writing is part creativity, and part science. Editing definitely falls into the science category, as well as actually completing a book. Like any writer, I’m constantly pulled in different directions. But once I decide on a book, I need to create the schedule to get it completed, and limit any other stories in my head that are trying to derail priority number 1. For example, if I decide to turn in a book on December 1st to my publisher and I start on August 1st, I divide the word count by the number of writing days. And I leave a couple of weeks in for editing. August: 25,000 words (average 1,000 words a day, 5 days/week). September: 25,000 words, October: 25,000 words, November: 10,000 (2 weeks), 2 weeks of edits.

3. Character sketching. This is an evolving process and changes and grows as I get further into the writing process. For instance, when I write my first draft, my character motivations aren’t usually ironed out. I’m writing mostly plot and dialog. About half-way through draft 1, I’ve had to make solid decisions about my characters, so I’m adding information to my character sketches as I go. So during the 2nd draft, I’m inserting more characterization to the beginning of the book.

4. Point of view & tense: I take into consideration who my audience will be and who the most important characters are. Will the story happen in real time (present tense) or past tense? Will my characters speak in first person (ideal for YA), or third person? It’s a lot of work to change this part of the process, so doing your research beforehand will save you a lot of time later.

5. Conflict. This goes hand in hand with character sketching. I have to ask myself what is the main conflict of the book, and of each character.

6. Beginning. Now that I have some basics going and I actually sit down to write, I usually concentrate on where I want the story to begin. Not to say that the first chapter I write will be the actual first chapter of the book, but I start pretty near the beginning. Before I start a chapter/scene, I ask myself: “What is the point of the chapter? What will be accomplished? What will it show that may/may not be relevant to the story as a whole?”

7. Creating a scene. I create scenes in several phases. Phase 1: writing and not caring too much about “fleshing out” the characters or the description, but I am nailing down the direction of the scene. Phase 2: revising the scene and inserting more description, making more concrete decisions about the character. Phase 3: this will happen when the whole book is drafted and maybe new developments have happened along the way. So I now have to go back through each scene to make sure the story is properly directed. As you can see, creativity has just been replaced by careful analysis (science).

Okay, looking over this list makes me wonder why I even start a new book. Every writer has what works for them. My style might be convoluted, but you never know, it might work for you as well.

[From the Archives, originally posted August 11, 2009]

**If you are a die-hard outliner, you'll love Dan Well's 5-part Story Structure presentation on YouTube.

Charting Your Course

by Lu Ann Staheli

If you are serious about becoming published, then you are following my previous advice and sending lots of submissions. Keeping track of what you send, where you send it, and the response you receive is important, but there are more ways to track your history and chart a course for success.

Before I share my charts, let me give you an idea how to set up a workable format. First, create a computer file where you will keep these charts together. Next, as you begin each chart, set up the page layout to landscape instead of portrait. Each file will use a table, but the number of columns depends on your personal preferences. I’ll offer suggestions, but the choice is yours.

Currently, I am using five different charts, each with their own importance to me. I’ll share my ideas with you, and I hope you’ll find some of them useful as you develop your own charts that will keep you on course with your writing career.

1. Submissions Log: The main headings I use on this chart are Submission Date, Project Title, Publisher, Editor, Response/Date, but I also record specific notes such as e-mail or snail mail submission, SASE, query, cover letter, synopsis, or sample chapters, how long before a response is expected, and notes from the editor upon return response. This helps me know what my next step needs to be with this piece and the editor.

2. Idea Chart: If you’re anything like me, you have more ideas than you’ll ever be able to write about in a lifetime. I got tired of having sticky notes, scraps of paper, entries in notebooks and all sorts of other places with writing ideas scratched onto them, so I set up a three columned chart where I record the project idea, the format I think it will take, and some notes about a fleshed out idea, if I know that at this stage. This gives me a quick place to go when I want to record and idea or when I need a topic to write about.

3. Markets Chart: I read several publications that I would like to write for. I also subscribe to professional publications that announce markets. Although I have a current edition of Writer’s Market, this chart allows me to keep track of some very specific places I might send my own work. My columns are labeled Markets, Details, and Payment. Keeping this information helps me know which market to target for a particular idea or manuscript without having to research each time.

4. Agents/Editors: This chart is a quick place for me to check what agents and editors are out there, currently working and waiting to hear from me. I keep their house and mailing addresses here too, and update the listings when Publisher’s Weekly, SCBWI, or Children’s Writer list a move for an agent or editor.

5. Reading Log: As a teacher I require my students to keep track of what they read. I keep track of my own reading as well, and I’ve found this to be not only revealing about my habits as a reader, but it points me toward becoming a better writer, too. This chart records the date I finished the book, title, author, number of pages, and genre. As I review this list, I recognize which authors draw me in more than once. What books I read quickly. Which were agonizingly long to get through. Were there books that I abandoned? Answers to these questions cause me to focus on my own writing. What would someone else discover about themselves if they were reading my book?

Whatever charts you decide to keep, make sure you use them to help you not only see where you have been, but as a place to chart the course where you intend to go to as a writer.